Privacy Policy

Carbonic Group Inc. and its subsidiaries (“Carbonic Group”) are committed to preserving the confidentiality and ensuring the protection of your personal information (“personal information”) and complying with applicable data protection laws. Please take the time to read this privacy policy, as it contains information about the types of personal information that Carbonic Group may collect and how it is used and protected. This privacy policy should be read in conjunction with the Terms of Use of Carbonic Group’s website.

About Us

As a professional engineering consultancy specializing in building mechanical and electrical engineering, Carbonic Group acts as the data controller for personal information provided by clients, business partners, and other individuals, including users of the site and candidates who access the “Careers” section of the Carbonic Group website (“data subjects”). If you have any questions regarding the management of your personal information, please refer to the “Contact Us” section below.

Collection and Use of Your Personal Information

The types of personal information about you that Carbonic Group collects and processes depend on your status as a client or potential or existing business partner, user of the Carbonic Group website, or job applicant with Carbonic Group. If you provide Carbonic Group with personal information about other individuals (for example, within your own organization), please invite them to read this privacy policy.

Review the categories below to understand how Carbonic Group collects and processes your personal information.

Website Users or Individuals Interacting with Carbonic Group on Social Media or by Email

1.1. What information may Carbonic Group collect?

Your name.
Your company name.
Your title.
Your email address.
Your phone number.
Your IP address.

Information obtained through cookies and software gadgets we use. (See our cookie policy)

1.2. How will Carbonic Group collect your personal information?

Through requests or inquiries made to Carbonic Group by email, on social media, or from affiliated blogs.
Through subscriptions to a newsletter, blog, or any other promotional communication from Carbonic Group.
Through your access to Carbonic Group websites where cookies may be installed on your computer or mobile device.

1.3. For what purposes does Carbonic Group use your personal information?

Carbonic Group uses the personal information provided for legitimate business purposes, including marketing its services and business development activities, as well as for any other reason permitted by applicable laws. The following examples illustrate how Carbonic Group uses your personal information for business purposes:

To respond to requests or inquiries you make.
To communicate with you later on any subject that was the subject of your requests or inquiries.
To provide you with additional information or inform you about services offered by Carbonic Group that may be of interest to you.

1.4. With whom will Carbonic Group share your personal information?

Carbonic Group will not sell, rent, or trade your personal information to third parties and will only share it with:

Other entities within Carbonic Group.

Third-party service providers who process data on behalf of Carbonic Group or provide assistance in this regard, or who are entrusted with one or more aspects of the operation of Carbonic Group’s websites or business/activities, such as our software and internet service providers.

Third parties in the context of a merger, acquisition, or sale, in whole or in part, of Carbonic Group’s assets. In such cases, legally required notifications will be made.

Third parties to whom Carbonic Group must disclose information by law, including to comply with a subpoena or other legal process in any country where it operates, or for any other reason permitted by applicable laws.

Clients and Potential or Existing Business Partners

2.1. What information may Carbonic Group collect?

Your name.
Your title.
Your company name.
Your email address.
Information obtained from public sources such as internet searches.

2.2. How will Carbonic Group collect your personal information?

Through requests or inquiries made to Carbonic Group by email, on social media, or through affiliated blogs.

During a business event or conference.

In person (e.g., if you give your business card to a Carbonic Group employee).

When you provide services to Carbonic Group or act as a subcontractor for the firm.

When establishing business partnerships.

During a visit to a Carbonic Group office or facility, or when you access Carbonic Group systems.

Through direct contact with Carbonic Group by phone (VoIP phones may capture your personal information).

From public sources such as internet searches, your company website, and social media (like LinkedIn and Twitter — through exchanges of questions, answers, and comments, and tweets shared between you and Carbonic Group).

2.3. For what purposes does Carbonic Group use your personal information?

Carbonic Group uses the personal information provided for legitimate business purposes, including entering into a contract with you or fulfilling its obligations, interacting with clients and business partners, delivering professional services, or for any other reason permitted by applicable laws. The following examples illustrate how Carbonic Group uses your personal information for business purposes:

To offer you professional services.
To interact with you as a business partner.
To manage its business relationship with you or your employer.
To comply with its legal obligations.
To investigate and prevent fraud or misconduct.
To issue communications or invoices related to projects, contracts, or joint ventures.
To explore business opportunities or secure projects.
To assess potential service providers.
To respond to questions and requests regarding the services of either party.
To conduct other daily business activities such as business development, planning, strategic reviews, and statistical evaluations for reporting purposes.
To communicate with you about other information or services that may interest you.

2.4. With whom will Carbonic Group share your personal information?

Carbonic Group will not sell, rent, or trade your personal information to third parties and will only share it with:

Other entities within Carbonic Group.

Third parties in the context of a merger, acquisition, or sale, in whole or in part, of Carbonic Group’s assets. In such cases, legally required notifications will be made.

Carbonic Group business partners who provide services to our clients.

Carbonic Group clients of whom you are a business partner.

Third parties to whom Carbonic Group must disclose information by law, including to comply with a subpoena or other legal process in any country where it operates.

Third parties when it is reasonable to believe that disclosure of the information is necessary to ensure the safety of individuals and protect their rights and property, or as permitted under applicable laws.

Law enforcement or financial crime and fraud detection agencies in the context of investigations into fraud or corruption, or for any other reason permitted under applicable laws.

A government entity in response to a government request.

Existing and Potential Candidates

Carbonic Group collects and processes your personal information when you apply for a job with Carbonic Group. This includes applications submitted in the “Careers” section of the Carbonic Group website. Under applicable laws, Carbonic Group may retain the information provided when you apply for a job with us for future reference.

3.1. What information may Carbonic Group collect?

Your name.
Your address.
Your contact details.
Your education level.
Your employment history.
Your references or the result of verification of your professional background.
Your resume.
Information provided in your cover letter and in your job application.

All information provided in job applications must be accurate, and any error may result in the withdrawal of a job offer or dismissal. When you submit your application for a position through the “Careers” section of the Carbonic Group site, you can delete or modify your account yourself at any time or request Carbonic Group to do so by sending an email to the person responsible for personal information.

3.2. How will Carbonic Group collect your personal information?

Directly from you when you provide it in your resume or job application.

In the “Careers” section of the Carbonic Group site.

From the people you list as references.

From references obtained from third parties such as educational institutions, your current or past employers.

From the results of background checks, including publicly available sources such as Google and LinkedIn.

3.3. For what purposes does Carbonic Group use your personal information?

Carbonic Group uses the personal information provided for legitimate business purposes, including establishing an employment relationship with you, the legitimate need to evaluate job applications, or for any other reason permitted by applicable laws. The following examples illustrate how Carbonic Group uses your personal information for business purposes:

To consider your application and assess your ability to fill the desired position or any other position that may suit your profile.
To verify or obtain from third parties information or references about you.
To inform you of employment opportunities, forums, actions, or publications that may be of interest to you.
To review and evaluate Carbonic Group’s recruitment policies and practices and generate statistics.

3.4. With whom will Carbonic Group share your personal information?

Carbonic Group will not sell, rent, or trade your personal information to third parties and will only share it with:

Other entities within Carbonic Group.

Third parties in the context of a merger, acquisition, or sale, in whole or in part, of Carbonic Group’s assets. In such cases, legally required notifications will be made.
Third parties with whom Carbonic Group communicates to verify your personal information and obtain references, including your previous employers or educational institutions.
Third-party service providers used by Carbonic Group in the job application process.
Third parties to whom Carbonic Group must disclose information by law, including to comply with a subpoena or other legal process in any country where it operates, or for any other reason permitted under applicable laws.

4. No Sale of Personal Information

Carbonic Group is a business-to-business company that does not sell personal information. Carbonic Group does not distribute the personal information it holds to external third parties for their direct marketing activities or for any other reason, except as stipulated in this privacy policy.

5. Protection of Your Personal Information

Carbonic Group uses reasonable and customary security measures and technologies to protect your personal information against loss, misuse, unauthorized access, disclosure, alteration, or destruction. When third-party providers process personal information on behalf of Carbonic Group (e.g., payroll service providers or outsourcing service providers), specific security measures will be implemented, where required, through particular clauses included in the contracts signed with these third-party providers.

Carbonic Group may use your email address to inform you of an incident that could compromise the security of your personal information.

Email monitoring or filtering software may be used for security and compliance purposes with Carbonic Group policies.

6. Links to Other Websites

Carbonic Group’s websites may also contain links to other websites or services that are outside of Carbonic Group’s control and not subject to this privacy policy. If you access or share information on other sites through links provided on Carbonic Group’s sites, the operators of these sites may collect information about you that they will use according to their privacy policy, which may differ from ours. Carbonic Group disclaims any responsibility for the privacy standards and practices of third parties. Using such websites is at your own risk.

7. Social Media

All information you post or disclose on Carbonic Group’s social media or community forums (e.g., Facebook, YouTube, Twitter, etc.) is part of the public domain. Carbonic Group cannot control the use of information disclosed on social media platforms or Carbonic Group’s community forums. Please exercise caution when disclosing information on public platforms. Content posted on Carbonic Group’s community forums, including advice and opinions, only represents the views of the individuals who post them, and Carbonic Group disclaims any responsibility for their publication. Carbonic Group does not necessarily endorse, support, verify, or agree with content posted on social media or its community forums.

8. Compliance

Carbonic Group complies with this privacy policy and applicable laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA) of Canada.

9. Contact Us

If you have any questions or concerns or wish to file a complaint about the privacy or protection of your personal information, please contact Carbonic Group’s person responsible for personal information. Where relevant or required, Carbonic Group will cooperate with appropriate regulatory authorities to address complaints and resolve issues regarding personal information.

10. Changes to this Privacy Policy

Carbonic Group may need to make changes to this privacy policy from time to time to reflect changes in data protection and privacy laws and updates to Carbonic Group’s practices in this regard.

The last update to this privacy policy was made in May 2024.